HOW TO WRITE AN INVOICE
An invoice needs to be submitted to the client when one os offering certain services to the client and collecting payments.A detailed invoice provides a great help in keeping track of the clients.An invoice is considered as a document indicating all the products and services offered by the seller to the clientS.While writing an invoice,currently transpired transactions needs to be recorded.All the billing details are to be noted for future reference.The services offered by the seller must be shown in the main body of the invoice.The most important details of the business deal must be included in the header part of the invoice.Invoice consists of three main parts -header,body and footer.Indicate your name or business name, address and contact number in the main part of an invoice.
Inorder to write an invoice, a reference number is needed.The top portion of the bill must contain an invoice serial number which helps in keeping track of the invoices.Invoice serial number is used to provide a separate identity to each bill.You have to write the date of the invoice under the invoice reference number.A good invoice contains all the necessary informations needed for the clients without making any sorts of confusion.The amount of work completed ,types of services offered and list of items sold must be clearly described in the invoice.The cost of the services must be written in an itemized manner.Inorder to give a professsional look to the invoive,we can make use of online invoice templates.The customized appearance of the invoice will make your
clients more impressed and reassured.One have to provide the expected payment at the bottom portion of the invoice.The seller and the buyer must have a mutual understanding about the terms of payment.A commercial invoice must contain the list of the items you plan to ship, indicating the quantity of each item, the country of origin for each product, and the market value of the goods.The total cost of all the items must be calculated and needs to be wriiten at the bottom part of the invoice.
The invoice needs to be perfect and free from errors.So it is always better to proofread the invoice one or more times to make sure that the invoice is correct.If incentives are offered in the invoice,it will help in prompt payment.The print out of the invoice must be taken and have to be signed at the very hand.
If there is any need for reference in the future,the printed copy of the invoice will be very useful.A physical copy of the invoice needs to be preserved even if the digital copies of invoice are saved.
